Payment Authorization and Cardholder Agreement
Please read these Payment Authorization and Cardholder Terms carefully before submitting your payment information.
By providing your credit or debit card information, or by checking the box indicating your acceptance, you acknowledge and agree to be bound by the following Terms and Conditions. These Terms govern your authorization for payment processing conducted by AARON JOSEPH TRAVEL and apply to payments made directly by you through an authorized payment portal or through an AARON JOSEPH TRAVEL representative acting on your behalf.
1. Purpose and Scope
These Terms and Conditions set forth the rights and obligations of the individual providing payment authorization (“Customer”) in connection with travel purchases facilitated by AARON JOSEPH TRAVEL. This Agreement applies to (a) payments processed by AARON JOSEPH TRAVEL on behalf of the Customer for any type of travel service; and (b) payments submitted directly by the Customer via a secure payment portal in connection with tours, cruise travel, hotels, other travel components, or related services.
2. Definitions
- “Customer” means the individual providing payment authorization for one or more travel purchases.
- “AARON JOSEPH TRAVEL” refers to AARON JOSEPH, LLC dba AARON JOSEPH TRAVEL, a Florida-based travel agency.
- “Supplier” refers to any cruise line, tour operator, airline, hotel, or other third-party vendor that provides the travel services purchased.
3. Authorization to Charge
By providing payment details, the Customer authorizes AARON JOSEPH TRAVEL, as a duly appointed sales intermediary, to use the provided credit or debit card solely for the purpose of paying deposits, final balances, fees, or other approved travel-related charges to the relevant Supplier(s), or to those that have contracted for the travel service(s).
For transactions where the Independent Agency collects card information, such information will be securely transmitted and stored in a PCI-compliant manner for no longer than thirty (30) days, or until the charge is completed, whichever occurs first.
For payments entered directly by the Customer through a designated payment portal, the information will not be stored by AARON JOSEPH TRAVEL but will be securely transmitted to the Supplier for processing.
The Customer’s authorization extends to all approved charges associated with the booking, including but not limited to Supplier-imposed fare adjustments, taxes, fees, surcharges, or other supplemental costs disclosed by the Supplier or required by law.
4. Payment Processing and Merchant of Record
The Customer acknowledges and agrees that AARON JOSEPH TRAVEL, or shall be deemed to be, the merchant of record for any transaction, except for those that clearly identify AARON JOSEPH TRAVEL as the supplier of the tour. All payments are processed by the respective Supplier providing the travel services, and all charges will appear under the Supplier’s name on the Customer’s financial statement.
AARON JOSEPH TRAVEL does not assume any responsibility for other Supplier’s acts, errors, or omissions, including the acceptance, decline, or cancellation of any transaction.
5. Customer Representations and Warranties
The Customer represents and warrants that:
(a) the information provided is true, complete, and accurate;
(b) the Customer is the named cardholder or is duly authorized to use the card on behalf of the named cardholder;
(c) the Customer has obtained all necessary consent from the cardholder to authorize the transaction(s); and
(d) the Customer and/or cardholder shall remain liable for any charges processed in accordance with this authorization, including charges disputed with the issuing bank that are determined to be valid.
The Customer further agrees to promptly notify AARON JOSEPH TRAVEL of any updates or changes to payment information prior to the completion of the transaction.
6. Data Security and PCI Compliance
For agent-assisted payments, AARON JOSEPH TRAVEL shall collect and transmit payment information in a manner consistent with the Payment Card Industry Data Security Standards (PCI DSS) and will not retain full card data beyond the permitted retention period noted above.
For payments entered directly through a secure payment portal, AARON JOSEPH TRAVEL will not store, access, or retain cardholder data. The information entered by the Customer will be securely transmitted to the Supplier for direct processing under the Supplier’s own security and privacy practices.
7. Pricing, Supplier Terms, and Adjustments
All travel pricing is subject to change until payment has been accepted and confirmed by the Supplier. The Customer acknowledges that additional terms, conditions, and cancellation or refund policies of the Supplier shall apply to the booking and payment, and those Supplier terms are incorporated herein by reference.
The Customer consents to the Supplier’s right to impose supplemental charges, including government-imposed taxes, port fees, surcharges, or price adjustments after the initial booking, and authorizes the payment method provided to be used for such additional amounts.
8. Limitation of Liability
AARON JOSEPH TRAVEL acts solely as sales agents for the Supplier and does not own, control, or operate any Supplier-provided travel or transportation services. AARON JOSEPH TRAVEL may on occasion contract with a Destination Management Company (DMC) to provide Travel Services, and market those Services as an AARON JOSEPH TRAVEL Supplied Tour. This shall not be construed as owning, controlling, or operating Travel or Transportation services.
To the fullest extent permitted by law, AARON JOSEPH TRAVEL disclaims all liability for any loss, damage, delay, injury, or expense arising from or related to acts or omissions of any Supplier including DMCs it may contract with, or from any cause beyond their reasonable control.
In no event shall AARON JOSEPH TRAVEL, or its respective affiliates, officers, directors, or employees be liable for any indirect, punitive, incidental, or consequential damages arising out of or in connection with this Agreement or any transaction contemplated herein.
9. Indemnification
The Customer agrees to indemnify, defend, and hold harmless AARON JOSEPH TRAVEL, and its affiliates from and against any claims, losses, liabilities, damages, costs, or expenses (including reasonable attorneys’ fees) arising out of or related to any breach of these Terms, misuse of payment information, or dispute initiated by the Customer or cardholder inconsistent with these Terms.
10. Governing Law and Jurisdiction
This Agreement shall be governed by and construed in accordance with the internal laws of the State of Florida, United States of America, without regard to conflict-of-law principles. Any legal action or proceeding arising from or relating to these Terms shall be brought exclusively in the courts located in Leon County, Florida, and each party hereby consents to such jurisdiction and venue.
11. Electronic Consent
By checking the box acknowledging acceptance of these Payment Authorization and Cardholder Terms, or by submitting payment details through the designated payment form or portal, the Customer affirms that they have read, understood, and agree to be bound by all provisions of this Agreement. Such acknowledgment constitutes the legal equivalent of a handwritten signature for all purposes.
Addendum: Travel Insurance (Optional but Strongly Recommended)
Travel Insurance
AARON JOSEPH TRAVEL strongly recommends purchasing travel insurance within 14 days of your initial deposit. If you have purchased Travel Insurance, you have protected your vacation. If you have elected not to purchase Travel Insurance, we strongly recommend you do. Please contact your AARON JOSEPH TRAVEL Consultant if you wish to add insurance. Please also review the cancellation policy of your airline, cruise line, hotel, or tour company with your AARON JOSEPH TRAVEL Consultant.
What is travel protection?
Travel protection is a combination of travel insurance and 24-hour emergency assistance services designed to give you peace of mind when you travel by protecting you financially, medically, and more. No matter where you are traveling in the world, you can rest easy knowing that you have travel protection through Allianz Global Assistance or similar Travel Insurance Company. Travel Insurance companies offer a variety of products tailored to protect all aspects of your trip. Please contact your AARON JOSEPH TRAVEL Consultant to find the protection that best suits your travel needs.
Why do I need travel protection?
Travel protection allows you to travel with a strong sense of security and insures your financial investment (up to the amount of your policy limits) should your trip be cancelled or interrupted for a covered reason. 24-hour live assistance is invaluable when you find yourself in need of vital information or medical assistance in a country where you don’t speak the native language. Knowing that the health and well-being of you and your family are protected while you travel is truly priceless. Here are a few of the benefits you may enjoy (these vary from policy to policy and travel insurance company to travel insurance company):
- Reimbursement of the non-refunded portion of your travel investment if your trip is cancelled or interrupted for a covered reason
- 24-hour access to emergency medical referrals and assistance
- Reimbursement for unexpected travel expenses
- Protection in case of medical emergencies
- Arrangement of and payment for emergency medical transportation